Using the conversation menu you can activate from the cog icon you will be able to execute a number of different operations:
The conversation download command will export the full conversation history of the selected user since the very first contact as a CSV file. An additional CSV file will contain the full list of variables and tags for the whole conversation.
This command will completely remove any conversation, variable, tag and interaction of the user from Xenioo. After this command no trace of the user will remain in the Xenioo systems.
After choosing to forget the user the conversation will go in a lockdown state for a maximum of 60 minutes while Xenioo deletes all data. During this lockdown period any user interaction with the chatbot will be rejected and ignored. After complete deletion the user will be able to interact again with the chatbot but a brand new conversation will be started and the contact will be received as new.
Please note that Xenioo will delete only its own data. If your systems or channels do manatin some kind of conversation history you will need to delete all information from there manually.
Take Over Conversation
An enabled operator can take over a selected conversation anytime. When a conversation is taken over every user message is saved by your chatbot but ignored: no chatbot interaction is triggered.
After take over, the operator will be able to freely chat with the user, regardless of the channel.
Use this command whenever you would like to talk directly to your contact.
Hand Over Conversation
Using this command you will hand over the conversation to Xenioo. After you hand over the conversation you won't be able to chat directly with the user and your chatbot will start again to react to user interactions.
Lock User / Unlock User
Use the Lock/Unlock commands to stop every user incoming messages. When a user is locked every message is ignored and no chatbot activity happens. This is equivalent to banning the user from your chatbot.
Assign To Operator
Using this command you can do a Take Over of the conversation and make it so that only the specified operator can chat with the user. This function is usually managed by a support team manager who oversees customer conversations and redirects support calls.
A standard take over message will be displayed to the user: this message can be freely customized. Message customization is persisted for each operator of your chatbot.
Mark As Read
If you have not enabled Automatic Read for a conversation you can use this command to manually set the conversation as read. As soon as a new messages is received the conversation will of course become unread again.
At any time you may choose to forcefully redirect a user conversation to a specific Behavior or Interaction. Redirect can be particularly useful whenever your contact is stuck in some input or needs a specific section or topic and cannot find it.
The reset conversation command leads to three more options: Variables, Conversation Position and Variables and Conversation Position. The three commands will reset the current conversation by either clearing all non-basic variables or moving the conversation flow to the start, or both.
This command has the same functionality of its flow counterpart.
The Xenioo conversation section will display desktop notifications when a taken over conversation has a new message from the user.
On the very first message incoming, the Xenioo web page will display a prompt, asking for notifications permissions:
Make sure to accept the request to activate desktop notifications. Notifications are shown only when:
The user writes a new message in a taken over conversation.
Your operator has at least one browser tab set on the Xenioo conversation page for the bot. Offline notifications are currently not supported but can be created using mail or API calls to different services.
The conversation page is not focused. You operator is either looking at another tab or any other application but the Xenioo conversation page.
If you are not asked to allow notifications on your very first taken over message make sure that the above points are valid. If still no notification is asked try deleting all of the cached content for the current Xenioo node on the browser.
The desktop notification will display the user name, chatbot name and, if set, the chatbot avatar. Clicking on the desktop notification will bring the convesation tab into focus (if your current browser support such functionality).
The Execution Diagram is the full runtime history of you chatbot execution for a specific conversation. If allowed by your account you can activate it from here anytime.
Xenioo scripting, actions and conversation interface allows you to share a single conversation by generating a unique URL that expires after a given time. The generated URL will display a simplified conversation interface on any browser giving, if requested, the ability to take over the conversation.
Only one view and one take over URL can be active at any time. Generating a new URL will invalidate the previous one of the same type.
The shared URL does not require any form of authentication and grants access to the conversation for the given time to anyone that can receive it.
Please consider carefully to whom you are sharing these contents.
Create View URL
Generate a new, view only URL. The user receiving this URL will be able to see the selected conversation in any browser for 48 hours.
Create Take Over URL
Generate a new take over URL. The user receiving this URL will be able to see the selected conversation and talk to the user in any browser for 48 hours.
Remove All Shares
This command will delete all active shares for the selected conversation. All active shares will expire and become inaccessible.